Executive Assistant (Maternity Cover)

Job Title

Job Description Summary

Job Description

Position Title: Executive Assistant (Maternity Cover)
Department: Global Occupier Services
Location: London

Cushman & Wakefield is a global leader in commercial real estate services, helping clients transform the way people work, shop, and live. The firm’s 52,000 employees in more than 70 countries provide deep local and global insights that create significant value for occupiers and investors around the world.

Cushman & Wakefield is among the largest commercial real estate services firms with revenues of $10.1 billion across core services of agency leasing, asset services, capital markets, facilities services (branded C&W Services), global occupier services, investment management (branded DTZ Investors), tenant representation, and valuations & advisory.

We are currently looking for a dedicated Executive Assistant (Maternity cover) to join our market-leading Global Occupier Services business, in London to provide full EA support to Global & EMEA Skill Line Leads. The successful candidate will need to be flexible, adaptable, self-motivated and able to prioritise demands. This role will include:

Diary Management & Travel:

• Provide detailed and high-level calendar management for to ensure requests and queries are quickly and efficiently dealt with.
• Acting as an international gatekeeper to maximise their time and efficiency and ensure service Line Heads are well prepared for meetings as required.
• Pro-actively organising client and internal meetings and resolving clashes across multiple time zones.
• Liaising with clients, stakeholders and other internal and external PA’s to ensure meetings are scheduled in.
• Preparing ahead to resolve diary clashes by having a high-level overview of schedules.
• Keep on top of whereabouts of the Service Line Heads to ensure prompt arrival to meetings.
• Manage, organise and research domestic and international travel and hotel requirements.
• Prepare comprehensive travel itineraries following global travel policy/process.

Operational:

• Submission of corporate card and personal expenses on workday.
• Responsible for co-ordination, agenda setting and minute taking for internal meetings.
• Ensure internal/external meeting rooms are booked for all meetings.
• Format client and internal presentations, documents, letters and correspondence when required.
• Providing administrative support to the teams where necessary.
• Liaison with different service lines, stakeholders and other areas of the business to facilitate the overall success of projects and requests.
• Support project work as required.

Knowledge & Experience:

• Highly proficient in all Microsoft programmes including MS Word, PowerPoint, Excel, Outlook and Teams.
• Ability to set up, manage and coordinate virtual calls and meetings using the required technology.
• Must be able to multi-task and manage multiple priorities.
• Client relationship management skills.
• Excellent business English both written and oral
• Outstanding attention to detail is essential.
• Demonstrable Executive PA experience.
• Experience working in the property sector or financial or professional services firm an advantage

Skills & Personal Qualities:

• Exceptional organisation and time management skills.
• Flexible approach to meet the demands of an Executive level’s schedule.
• Ability to confidently handle last minute diary and travel changes and able to work within short timescales.
• Ability to prioritise workload and operate proactively.
• A strong team player who is self-motivated, uses own initiative and works well under pressure.
• Personable, adaptable and able to build relationships across the business and externally in order to represent their executive.
• Ability to handle confidential and sensitive information.

We foster a culture of inclusion that embraces the unique strengths, perspectives, and experiences of all our employees. We firmly believe that our diversity enhances our team's capabilities, leading to improved decision-making, innovation, and business outcomes.