Overview:
Position type: Full time, permanent
About Us:
Please let us know if you require any special arrangements or adjustments to be made for your interview by speaking with the Talent Acquisition team at application stage. The provision of this information is likely to include special category data and is therefore covered by data protection laws. We ask for this information so that we are fully aware of any adjustments needed and we will use the information provided to inform our decisions about making those changes.
Executive Assistant
Zertus UK & Ireland
Zertus UK & Ireland is seeking a dynamic and forward-thinking Executive Assistant to support our Board of Directors. This is a key role for someone who is not only passionately organised but also highly confident in using technology to drive efficiency. We’re looking for someone who embraces innovation, with a strong interest or experience in using AI tools and digital alternatives to enhance day-to-day tasks.
The successful candidate will be trusted with sensitive and financial information, so discretion, personal integrity, and trustworthiness are absolutely essential. If you thrive in a fast-paced environment, enjoy working with senior leaders, and are excited by the opportunity to shape how things get done through smart systems and tools, this could be the perfect role for you.
Position type: Full time, permanent
Working Hours: Monday - Friday, 08:30 - 16:30 (37.5 hours per week)
Pay range: £28,000 - £30,000
Location: Home based in the North/West Yorkshire area, local to our Sherburn-in-Elmet manufacturing site. Travel to our UK & Ireland manufacturing sites and offices may be required.
Responsibilities:
- Provide confidential administrative support to the Board of Directors
- Organise and book UK and international travel and accommodation
- Plan and coordinate events, conferences, and off-site meetings
- Manage diaries, including meetings, travel itineraries, and logistics
- Prepare presentations and complex spreadsheets
- Collate receipts and submit expenses
- Set agendas and take minutes for key meetings
- Handle sensitive and financial information with discretion
- Support with key tasks, deadlines, and ad-hoc business projects
- Respond to emails and phone calls professionally
- Carry out general administrative duties including scanning, copying, and filing
- Passionately organised.
- Attention to detail.
- Demonstrates discretion, trustworthiness and personal integrity.
- Good written and verbal communication.
- Confidential nature due to exposure to sensitive and financial data.
- Meticulous at planning.
- Able to support change, influence and build relationships at all levels.
- Ability to work flexibly to support business needs as required.
- Able to demonstrate evidence of problem solving.
- Good level of numerical and analytical skill.
- Competent using computer-based packages, Excel, Word, Outlook.
- Proven experience coordinating/assisting.
- Excellent administrative and organisational skill with the ability to prioritise/multitask.
- Able to work on own initiative.
- Proactive approach to work and generating ideas-challenges the status quo, suggests new ideas/processes of working.
- Previous experience in similar role within fast paced FMCG.
- Experience of using One Note, Publisher and Team Viewer.
- Preference for a strong interest or experience in working on / with AI alternatives to support day-to-day tasks.
- Remote working.
- Pension (4% Employer Contributions) & Life Assurance Scheme at x4 basic salary.
- Health Care Cash Plan via Paycare (physio, dental, optical care…because your wellbeing is important to us).
- Holiday Purchase Salary Sacrifice Scheme – buy up to one extra week per year (subject to meeting minimum criteria).
- Cycle to Work & Electrical Car Salary Sacrifice Scheme - subject to meeting minimum criteria (because the environment is important to us).
- Family friendly policies including hybrid working opportunities and Maternity and Paternity leave above statutory minimum (because family time is important).
- Annual engagement calendar, volunteering days and wellbeing events.
- Monthly employee recognition scheme via the ‘Zertus Values Awards’.
- Recruitment Refer a Friend rewards.
- Training and Development Opportunities (Leadership courses, External qualifications, Professional membership fee's).
About Us:
Zertus UK & Ireland brings together Humdinger Foods, Kinnerton Confectionery, and Lir Chocolates – three brilliant businesses crafting snacks and chocolates that people love. From brands like Lir Chocolates, Kinnerton Kids, NOMO, Sun Valley Nuts, and The Fruit Factory, to exciting collaborations with Bailey’s, Guinness, and Budweiser, we’re all about creating products that delight. We’re part of the Zertus Group, a European network headquartered in Hamburg, with over 2,000 colleagues across the continent.
Application & Interview Process:
Zertus is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Your application will be reviewed and entered into the selection process, if successful you will receive a call or email from a member of our Recruitment or HR Team, if successful, you will attend an interview either online or in person.
Please let us know if you require any special arrangements or adjustments to be made for your interview by speaking with the Talent Acquisition team at application stage. The provision of this information is likely to include special category data and is therefore covered by data protection laws. We ask for this information so that we are fully aware of any adjustments needed and we will use the information provided to inform our decisions about making those changes.
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