Courses Administrator

Oxford Lifelong Learning is seeking to appoint a Courses Administrator, based at the Language Centre, the University’s home for all students, academic and professional staff who want to improve their language skills, as well as members of the wider Oxford community.

You will work collaboratively with other course administrators, with fellow members of the administration team, the senior management team and the language tutors, taking responsibility for ensuring the smooth operation of Language Centre courses. You will support the creation of the timetable and class registers; undertake day-to-day financial administration and undertake office administration duties. You will also staff reception on a rota and provide basic help to tutors with AV/IT, especially in the classrooms.

Full training will be provided on the AccessPlanIt booking system used in the Centre and on Oracle Financials. Basic training will be available for Microsoft PowerAutomate.

This is a full-time position, available on a 12-month fixed-term contract and as a secondment opportunity. It is a predominantly office-based role with fixed hours of 09:00-17:20, due to the customer-facing duties and the need to work collaboratively with other members of the team and department.

The Language Centre teaches on bank holidays during term time (generally the two bank holidays in May) so these are core contractual hours. Additional days for the same amount of leave will be given to compensate.

You will be a flexible and enthusiastic administrator with a keen customer-service focus, who enjoys team working in a multicultural setting and providing a professional, friendly and efficient service to the Language Centre’s students and staff. You will be educated to A level or equivalent with strong oral and written communication skills, experience of financial administration and excellent IT skills.

The Department provides opportunities for people from a wide variety of backgrounds to benefit from the University’s rich and unique resources. We are ambitious and forward-thinking, with a strong sense of identity and community. Our mission is to inspire people locally, nationally and globally by extending access to Oxford’s world-class teaching and resources through flexible and inclusive opportunities for study and research.

Colleagues uphold the Mission, Vision and Values of the Department and actively promote a culture of equality, diversity and inclusion.

Your happiness and wellbeing at work matters to us, so we offer a range of family friendly and financial benefits including:

You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application.

To make informal enquiries about the post please contact [email protected].

Previous applicants need not apply.

The closing date for applications is 12 noon on 3 September 2025.

Bring your expertise to the University of Oxford and be a part of a community that values creativity, diversity, and excellence.

The University of Oxford is an equal opportunity employer and welcomes applications from individuals regardless of their background.