Role Description
Deputy Company Secretary provides company secretarial and corporate governance support to the Bank.
- Responsibility for providing full support to the Executive Risk Committee and the Board Risk Committee, working with the Chief Risk Officer on agenda, forward planning, and to collate meeting packs and produce minutes of meetings and track to closure actions arising from meetings
- Providing support to other Board and Committee meetings, as required by the business, to include providing guidance and training to colleagues charged with responsibility for supporting meetings
- Support the Chair, Executive and Non-Executive Directors of each Board and Committee as necessary,
- Oversee the production and management of meeting administration processes to include the provision of a full meeting administrative service and support to the Group Board and its Group committees, including the preparation of agendas, meeting packs, action and decision logs, annual agenda frameworks, minutes, follow up actions
Specific Role Responsibilities
Boards and Committees
- Act as Secretary to the Group Board,
- Act as Secretary to UK Subsidiary Board
- Act as Secretary to Group Audit Committee,
- Act as Secretary to Group Risk Committee,
Governance & Compliance
- Support General Counsel in the development and implementation of a Group Internal Governance Framework to include: - Group Board and Committee Governance structure - UK Board and Committee Governance structure - Review and maintenance of Terms of Reference - Compliance with standards set out in the UK Corporate Governance Code
- Support General Counsel in the evaluation and effectiveness of the Group Internal Governance Framework on an on-going basis,
- The develop, implement and maintain an Accountabilities, Delegated Authorities Mandate (ADMR) Structure for the Group,
To maintain the Board Policy Framework to include:
- Conflicts of Interest Policy and Register,
- Board Procedures Manual
- Protocols for meetings Policy
- Directors Duties and Responsibilities
- ADMR Policy
Statutory & legal Compliance with the Companies Act 2006 and other global statutory instruments where required.
- Preparation of written resolutions when required
Board Support
- In conjunction with HR, organisation of appointment letters and service agreements for Board members and Executives,
- Board Induction and on-going support,
- Board Training,
- Facilitate Board Evaluation Process.
Experience required
- Previous experience as a Deputy or Assistant Company Secretary preferably within a Bank or other regulated environment
- Financial Services experience is essential
- Extensive experience of supporting Board Risk Committees and Executive Risk Committees within a regulated financial services business
About FNZ
FNZ is committed to opening up wealth so that everyone, everywhere can invest in their future on their terms. We know the foundation to do that already exists in the wealth management industry, but complexity holds firms back.
We created wealth’s growth platform to help. We provide a global, end-to-end wealth management platform that integrates modern technology with business and investment operations. All in a regulated financial institution.
We partner with over 650 financial institutions and 12,000 wealth managers, with US$1.5 trillion in assets under administration (AUA).
Together with our customers, we help over 20 million people from all wealth segments to invest in their future.
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