We're Hiring: Part-Time Centre Administrator (Finance-Focused)
Location: Waterlooville Community Centre | Hours: 25/week (Mon–Fri, 10am–3pm)Flexible working hours available.
Pay: £13.50/hour | Contract: Permanent, Part-Time
About Us
Waterlooville Community Centre (WACA CIO) is a vital, self-funded charity dedicated to enriching the lives of local residents. More than just a building, we are a bustling hub where community connections are made. Our facilities host a diverse range of activities, from fitness classes and social groups to private events and local club meetings. As a trustee-led organisation, we are committed to providing a welcoming and well-managed space that serves the varied needs of Waterlooville. We pride ourselves on being an essential local resource, run for and by the community.
About The Role
We are seeking a highly organised and proactive Administrator to become the operational heart of our busy centre. This is a dynamic and demanding role that is crucial to our success. While many community centre roles are considered relaxed, this position is fast-paced and varied. The ideal candidate is a natural multi-tasker who excels at managing competing priorities and enjoys being at the centre of the action. You will report directly to the Centre Manager and play a key part in ensuring our facilities run smoothly and efficiently.
Core ResponsibilitiesYour role will be varied, covering three key areas:
Financial Administration:
- Manage day-to-day financial processing, including invoicing, credit control, and preparing payroll data.
- Handle cash, perform till reconciliations, and generate financial reports.
- Maintain accurate records using our accounting software (e.g., QuickBooks, Xero, or Sage).
Centre Operations & Customer Service:
- Serve as the first point of contact for the centre, providing a warm and professional welcome to all visitors.
- Manage the entire booking process for our room hire, from initial enquiry through to invoicing and follow-up.
- Ensure the reception office is run efficiently and handle daily communications via phone, email, and in-person.
- General administration duties - filing, archiving, ordering, reporting.
Marketing & Communications:
- Create engaging content for our social media channels to promote the centre’s activities and services.
- Update and maintain the content on our website.
- Liaise with trustees, hirers, and other key stakeholders.
About You
We are looking for a candidate who can demonstrate the following skills and experience.
Essential:
- A minimum of 3 years of proven experience in a finance or accounts administration role.
- High proficiency in Microsoft Office, particularly Excel, Word, and Outlook, and confidence using accounting software.
- Exceptional organisational skills with the ability to prioritise and manage multiple tasks effectively in a fast-paced environment.
- Excellent written and verbal communication skills, with a professional and welcoming demeanour.
- A proactive and resourceful mindset, with the ability to work independently and take initiative.
Desirable:
- Experience managing social media for a business or non-profit organisation.
- Previous experience working in a charity, community-focused, or customer-facing role.
What You’ll Get:
- £13.50 per hour
- A supportive, down-to-earth team
- Casual dress code
- Free on-site parking
- Paid sick leave and bereavement leave
- Access to a health & wellbeing programme
- A role that truly makes a difference in the local community
Requirements:
- GCSE or equivalent (required)
- Experience in finance/accounting admin (required)
- Proficiency in Microsoft Office, Excel & Outlook
Job Types: Part-time, Permanent
Pay: £13.50 per hour
Benefits:
- Company pension
- Free parking
- Health & wellbeing programme
- On-site parking
- Sick pay
Ability to commute/relocate:
- Waterlooville PO7 7AY: reliably commute or plan to relocate before starting work (required)
Experience:
- Finance : 3 years (required)
- Customer service: 3 years (required)
Work Location: In person
Application deadline: 31/08/2025
Expected start date: 15/09/2025
