Apprenticeship Programme Coordinator - Worthy Down

Job Title: Apprenticeship Programme Coordinator – CTW (full time)

Location: Worthy Down

Job Overview: We are seeking a detail-oriented and highly organised apprenticeship programme coordinator to join our dynamic team. The successful candidate will play a crucial role in the administration and coordination of our apprenticeship programs at the CTW (Catering Training Wing), ensuring compliance with internal procedures, end-point assessment organisations, and relevant legislation.

If you have a passion for maintaining accurate records, managing administrative processes, and contributing to the success of apprenticeship programs, we invite you to apply for this exciting opportunity.

Key Responsibilities:

• Coordinate and Administer Apprenticeship Programs:
• Provide essential administrative support for the coordination and administration of apprenticeship programs.
• Update and maintain business systems, including OneFile and Maytas, ensuring accurate records and timely completion of reports.
• Develop and Maintain Systems and Procedures:
• Assist in the development and maintenance of systems and procedures related to the administration and documentation of apprenticeship programs.
• Manage end-point assessment and awarding organisation registration and certification processes, adhering to specified timelines.
• Audit and Compliance:
• Undertake internal and external audits, inspections, and self-assessment processes.
• Ensure adherence to company quality systems and compliance with relevant regulations.
• Apprenticeship Administration:
• Manage the administration of apprenticeship starts, reviews, breaks in learning, BIL returns, achievements, leaver paperwork, and certificates.
• Maintain accurate records in electronic and/or paper-based formats.
• Data Management:
• Keep the Maytas MIS system up to date and accurate through precise data entry and amendments.
• Manage learner files, paperwork, and the OneFile e-portfolio to a high standard and ensure audit readiness.
• Complete monthly FIS, PDSAT, VYED and bespoke data checks.
• Communication and Collaboration:
• Attend and contribute to team and operational meetings.
• Maintain excellent working relationships with management, apprenticeship coaches, and quality staff.

General Responsibilities:

• Adhere to the company’s policies, including Anti-Bribery and Corruption, Equality, Prevention of Harassment & Bullying, Public Disclosure, Health, Safety, and Environmental policies.
• Ensure compliance with statutory responsibilities and company policies related to Health and Safety, GDPR, Diversity and Inclusion, and other relevant legislation.
• Be responsible for personal time and attendance, maintaining a clean and safe work area.
• Work within the company’s quality procedures within relevant departments.
• Achieve deadlines and targets set by the Line Manager.
• Undertake agreed training and maintain a record of continuous professional development.
• Act in a professional manner and in the Company’s best interests.
• Perform other duties associated with the role as required.

Qualifications and Skills:

• Knowledgeable with Microsoft Office Suite
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy in record-keeping.
• Familiarity with Onefile and Maytas systems is a plus.
• Effective communication and interpersonal skills.
• Ability to work collaboratively and contribute to team success.

If you are ready to make a meaningful impact in the world of apprenticeship program coordination, we encourage you to apply. Join our team and contribute to the success of our programs while enjoying a supportive and dynamic work environment. Apply now!

Job: Operations

Job Family: ENTERPRISE

Organization: Enterprise Learning & Skills

Schedule: FULL\_TIME

Req ID: 20010