Location: London
Onsite- 5 days a week in the office
Onsite- 5 days a week in the office
Reports to: Administration Manager
Oxford Economics, a leading economic forecasting and consulting firm, is looking to hire an Administrator for our London office.
The Administrator in London assists both the Administration Manager and Senior Administrator in carrying out all London-based tasks in a professional and efficient manner.
Key Responsibilities
- Covering the reception desk in London from 9:00-17:30, Monday to Friday
- Receiving visitors
- Taking deliveries
- Office Maintenance, ensuring the smooth day-to-day running of the London office:
- Dealing with all maintenance issues for the London office
- Liaising with building managers or external suppliers on upkeep
- Coordinating the cleaners for the office
- Dealing with suppliers (Milk, News, Fruit, Watercooler, Nespresso, etc.)
- Care of the plants and other decorative elements of the office
- Helping with security procedures
- Keeping the kitchens tidy throughout the day
- Health and Safety:
- Ensuring that H&S standards are implemented and maintained in the London office
- Meeting Room bookings:
- Ensuring the rooms are tidy and set up appropriately for incoming client meetings
- Organising round table events and group meetings
- Sales Support:
- Supporting sales teams with the Salesforce procedures
- Checking renewals/new sales on Salesforce for invoicing
- Setting up users
- Assisting Salesforce support team with the tickets
- Creating various reports
- Reconciliation of clients’ accounts
- Post:
- Coordinating incoming post
- Daily post office duties
- Arranging e-couriers
- Social Events:
- Assisting with the organisation of the global and team parties/events
- Setting up and coordinating monthly staff drinks parties in the office
- Travel:
- Booking flights, hotels and any other form of travel
- Ensuring that bookings are made at the best price and through the proper purchasing system
- Keeping detailed records of the travel arrangements
- Helping to acquire staff visas for travel:
- Compiling required paperwork
- Going to relevant embassies to obtain visas
- Stationery and Furniture:
- Placing stationery for London and Belfast offices
- Arranging any new furniture orders for London or Belfast offices (order, delivery and instalment)
- Keeping a detailed room layout for the London and Belfast offices
- Coordinating the confidential waste bins
- Other:
- Assisting with staff photo booking for the company website
- Ad hoc PA support for CEO and Chairman
- Looking after multiple inboxes (leave and sickness cover)
- Preparing factsheets for global companies
- Managing visitors list, entrance cards and keys
- Implementing of sustainable office practices
Skills, Knowledge & Expertise
- Knowledge and experience with MS Office, especially Outlook, Word and Excel
- Excellent communication and organisational skills
- Excellent attention to detail
- Excellent Customer service skills, especially when dealing with customers in writing and on the phone
- Proven ability to take initiative and work independently
This is not an exhaustive list. The Administrator must be prepared to work as part of a team and assist or carry out other duties as requested during periods of high workloads, sickness, holidays and emergencies.
Equal Employment Opportunity (EEO)
Oxford Economics is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
About Oxford Economics
Oxford Economics was founded in 1981 as a commercial venture with Oxford University’s business college to provide economic forecasting and modelling to UK companies and financial institutions expanding abroad. Since then, we have become one of the world’s foremost independent global advisory firms, providing reports, forecasts and analytical tools on more than 200 countries, 250 industrial sectors, and 7,000 cities and regions. Our best-of-class global economic and industry models and analytical tools give us an unparalleled ability to forecast external market trends and assess their economic, social and business impact.
Headquartered in Oxford, England, with regional centres in London, New York, and Singapore, Oxford Economics has offices across the globe in more than 15 cities. We employ more than 400 professional economists, industry experts and business editors—one of the largest teams of macroeconomists and thought leadership specialists. Our global team is highly skilled in a full range of research techniques and thought leadership capabilities, from econometric modelling, scenario framing, and economic impact analysis to market surveys, case studies, expert panels, and web analytics.
Department
Admin & Finance
Employment Type
Full Time
Location
London, UK
Workplace type
Onsite
Compensation
£27,000 - £30,000 / year
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