The role will include working alongside the safeguarding Team (Lead for Vulnerable people) and HR people teams in providing admin support for sexual safety at work agenda and managing allegations against persons in a position of Trust . The team sensitively handle and process highly confidential complex information and adhere to GDPR legislation.
You will provide direct administrative and confidential support to the lead for vulnerable people who is responsible for managing allegations against person in a position of Trust, also supporting the sexual safety liaison officer, working alongside HR People teams. Your role will involve liaison with stakeholders and other departments or organisations, processing legal paperwork, organising electronic diaries, meeting administration/minute taking, typing of letters/correspondence, maintaining accurate recording of information on Excel database and digital filing of records.
- Provide full administrative support to the Lead to Vulnerable People
- Assist and compile reports for the department management team relating to business performance/ activity data.
- To provide general secretarial assistance with any aspect of the department’s administrative processes including but not limited to processing of legal documentation, liaison with HR People Teams and Care Groups.
- Triage incoming correspondence, respond to queries within limitations and escalate as appropriate to colleagues.
- Act as the first point of contact for telephone enquiries, signpost to policies, intranet and available information and services available to the sexual safety at work agenda and managing allegations against people in a position of Trust.
- Maintain detailed accurate recording of any concerns reported for escalation and action to the lead for vulnerable people and sexual safety liaison officer where applicable
All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.
UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.
At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.
- Ensure any concerns raised by internal teams or external agencies (police, Local authority, Commissioners or Regulators) are escalated appropriately either to the lead for vulnerable people and sexual safety liaison officer.
- To provide general secretarial assistance with any aspect of the department’s administrative processes including but not limited to processing of legal documentation,
- Maintain effective and constructive stakeholder relationships to ensure documents are provided to the relevant services and agencies as required in a timely manner, helping to educate on standardised processes during each interaction.
- Chase up any documentation as required.
- Assist with managing diary commitments and arrange meetings on behalf of the service management team by liaising with stakeholders, internally and externally.
- Provide meeting administration and distribute professional agendas and minutes as required.
- Ensure actions as identified in meetings are followed up and tracked regarding progress
- Responsible for stock control and ordering of items such as stationery, furniture, equipment
- Responsible for co-ordinating staff and external stakeholder feedback surveys (quarterly) relating to any aspect of the sexual safety and managing allegations against people in a position of Trust.
Report job
