JOB SUMMARY
To support the effective financial management of the GP practice alongside the Business Manager by handling day-to-day finance operations, maintaining accurate financial records, supporting payroll and invoicing processes, and assisting with budget monitoring and financial reporting.
To administer and assist with all aspects of practice finances, optimising efficiency and financial performance. This will include, but is not exclusive to; purchase ledger processing, sales ledger invoicing, credit control, handling petty cash, preparing remittances, and the monitoring of accounts-related mailboxes. You will also assist the Practice Manager to monitor cashflow, budgets and forecasting.
The role supports daily financial operations and ensures compliance with organisational policies.
RESPONSIBILITIES
Financial Administration
- Process accounts payable and receivable, including coding and entering invoices,
- reconciling statements, and resolving discrepancies.
- Paying suppliers via BACS using faster payments in the banking system as required.
- Ensuring all expenditure payments are authorised for payment and processed on time
- with a view of cashflow and budget forecasting.
- Set up new supplier accounts and manage existing accounts.
- Raise and issue invoices to external organisations (e.g., NHS partners, private patients,
- insurers). Operate a credit control system to ensure timely remittance of invoices.
- Maintain accurate and up-to-date financial records using appropriate accounting systems (Xero).
- Working closely with suppliers to get the best possible rates.
- Monitor and manage finance email boxes to ensure prompt responses and resolution of internal and external queries.
Banking & Reconciliation
- Perform regular bank reconciliations.
- Record and reconcile incoming payments including NHS remittances, enhanced service payments, and private income.
- Monitor petty cash, staff expense claims, and practice credit card transactions.
Payroll & Pensions Support
- Support payroll processing by collating staff timesheets, leave records, and overtime details.
Reporting & Budgeting
- Assist in preparing monthly, quarterly, and annual financial reports for partners and management.
- Assist in support budget preparation, variance analysis, and forecasting.
- Provide financial data to external accountants or auditors as required.
Compliance & Procedures
- Ensure financial practices comply with NHS and statutory financial regulations.
- Maintain confidentiality and security of all financial information.
- Update and maintain financial policies, procedures and systems
Requirements
- A degree or qualification in finance, accounting, or a related field is preferred but not essential.
- Strong numerical skills and attention to detail are crucial for this role.
- Proficiency in Microsoft Excel and experience with accounting software Xero (essential).
- Excellent organisational skills with the ability to manage multiple tasks effectively.
- Strong communication skills, both written and verbal, to interact with various stakeholders.
- A proactive attitude towards problem-solving and a willingness to learn.
Job Types: Full-time, Temporary
Contract length: 3 months
Pay: £15.00-£20.00 per hour
Expected hours: 37.5 per week
Benefits:
- Free parking
- On-site parking
Schedule:
- Monday to Friday
Work Location: In person
Expected start date: 23/06/2025