Job Overview
We are seeking a dedicated and detail-oriented Legal Secretary to join the team in our Private Client Team at our Ripon office. The ideal candidate will possess strong administrative skills and be proficient in various software applications. This role is essential in ensuring the smooth operation of our office, providing support to legal professionals, and maintaining effective communication within the team and with clients.
Responsibilities
- Provide comprehensive administrative support to lawyers and legal staff.
- Prepare, format, and proofread legal forms, documents and correspondence.
- Set up new files and close completed files.
- Request searches on estates and the Land Registry.
- Work effectively on our case management system to progress matters.
- Manage calendars, schedule appointments, and coordinate meetings using Outlook.
- Maintain accurate filing systems for both electronic and paper documents.
- Conduct audio typing for dictations and transcriptions as required.
- Assist in managing case files and ensure all documentation is up to date.
- Communicate effectively with clients and other stakeholders.
- Utilise Microsoft Word, Excel, and other IT tools to enhance office productivity.
- Handle incoming calls and correspondence in a professional manner.
- Demonstrate excellent time management skills to prioritise tasks effectively.
- Assist with cover on Reception as and when required.
Qualifications
- Proven experience as a Legal Secretary or in a similar administrative role within a legal environment is preferred.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) with strong IT skills.
- Preferred previous experience with a case management system.
- Excellent audio typing skills are highly desirable.
- Strong organisational skills with the ability to manage multiple tasks simultaneously.
- Exceptional communication skills, both written and verbal.
- Must really enjoy liaising with clients to ensure that matters are progressed swiftly and accurately, showing empathy with bereaved clients and their families.
- Ability to work independently as well as part of a team.
- A keen eye for detail with a commitment to accuracy in all tasks undertaken.
If you are an organised individual and possess the necessary skills outlined above, we encourage you to apply for this exciting opportunity to contribute to our dynamic team as a Legal Secretary.
Job Types: Part-time, Permanent
Pay: £13.00-£14.50 per hour
Benefits:
- Company pension
- On-site parking
Work Location: In person
Application deadline: 04/09/2025
Expected start date: 22/09/2025