Job Overview
An Executive Assistant provides crucial administrative and logistical support to high-level executives, allowing them to focus on strategic initiatives. Their responsibilities include managing calendars, scheduling appointments, handling communications, organizing documents, making travel arrangements, and potentially supporting other team members or projects. Also often act as a point of contact for the executive, handling inquiries and filtering information.
Here's a more detailed breakdown of common tasks:
- Calendar Management:Scheduling meetings, coordinating with attendees, managing travel plans, and reminding the executive of upcoming events.
- Communication:Handling emails, phone calls, and correspondence, drafting memos and letters, and ensuring timely communication within the team.
- Document Management:Organizing files, creating presentations, preparing reports, and ensuring the smooth flow of information.
- Travel Arrangements:Booking flights, hotels, and other travel-related logistics.
- Administrative Support:Answering phones, screening visitors, managing expense reports, and handling other administrative tasks as needed.
- Project Support:Assisting with special projects, research, and other tasks as requested by the executive.
In addition to these core duties, an Executive Assistant may also be involved in:
- Team Support: Assisting other team members with administrative tasks, scheduling, or other support needs.
- Event Coordination: Helping to organize meetings, conferences, or other events.
- Confidential Information Handling: Managing sensitive and confidential information with discretion.
Skills and Qualifications:
Executive Assistants typically possess strong organizational skills, time management abilities, and proficiency in using office software. Excellent communication skills, both written and verbal, are also crucial, as are strong interpersonal skills and the ability to handle confidential information with discretion. Experience in administrative roles, a high school diploma or equivalent, and potentially an associate's or bachelor's degree are also often required.
Job Type: Full-time
Pay: £29,000.00-£35,000.00 per year
Additional pay:
- Bonus scheme
- Yearly bonus
Benefits:
- Company pension
Schedule:
- Day shift
- Monday to Friday
Work Location: In person