Accounts Payable Supervisor ( 12 months - Fixed Term Maternity Cover)
Location: Covent Garden
Salary: Competitive + bonus
Working Hours: 37.5 hours per week. Monday - Friday. 9am - 5:30pm.
We’re looking for an Accounts Payable Supervisor to join our finance team on a 12-month fixed-term contract. This is a great opportunity for someone looking to gain further experience in a fast-paced, professional finance environment, or for those seeking a short-term role with meaningful responsibility. You’ll be stepping into a key position within a collaborative and experienced team, playing an important role in ensuring our accounts payable processes run smoothly.
Key Responsibilities as Accounts Payable Supervisor
- Oversee the end-to-end accounts payable (AP) process within our accounting system (NetSuite).
- Confirm invoicing details and cost codes are correctly entered before routing bills to the wider business for posting.
- Manage the invoice lifecycle from receipt to approval and payment, ensuring timely processing.
- Ensure all supplier invoices are authorised in line with company policy.
- Regularly review the AP dashboard to identify action areas and maintain data hygiene.
Supplier & Internal Relationship Management
- Act as the first point of escalation for internal and external AP queries.
- Maintain and build strong relationships with suppliers and internal teams, ensuring queries are resolved efficiently.
- Manage the AP inbox, ensuring timely responses and follow-ups.
- Conduct regular supplier statement reconciliations.
Financial Processes & Reporting
- Ensure employment tax obligations (e.g. PAYE, PSA) are met on time.
- Perform weekly bank reconciliations and maintain related documentation.
- Support payment runs and drawdown processes.
- Set up new supplier accounts and conduct checks per company protocols.
- Review and post staff credit card expenses and raise internal purchase orders.
- Prepare and reconcile intercompany reports and manage outstanding balances.
Benefits
- Travel & Cycle to Work Loans – Helping you get to work in a way that works for you
- Enhanced Maternity & Paternity Leave – Supporting you through life’s most important milestone
- Health & Wellbeing Support – Comprehensive financial, mental, and physical health resources
- Recruitment Bounty – Know someone great? Get rewarded when they join
- Generous Company Pension Contributions – Supporting your future, today
- Free Eyecare Vouchers – Taking care of your vision
- Life Assurance Policy – Peace of mind for you and your loved ones
- Team Events & Staff Parties – Because we believe in celebrating together
- Long Service Awards – Recognising your dedication and loyalty
- Employee Assistance Programme – Free, confidential support when you need it
- Training & Development Programme – Helping you grow your skills and career
- Perkbox Discounts – Everyday savings on the things you love
- Half-Price Gym Membership – Stay active with The Gym Group
This is a wonderful opportunity to join an ambitious, thriving and professional company, located in the heart of London. We started in 2009 and are now a 210+ strong team working every day to embody our values: Integrity, Development, Energy, Achievement and Support.
Our head office is in Covent Garden, and we operate a 24/7 business out of nine communities across the city; (King’s Cross, St Pancras, Hoxton, Tower Bridge, Victoria, Vauxhall, City, Westminster and Battersea) with over 4,600 total beds. We opened urbanest Battersea in September 2024, one of the world’s most sustainable student accommodation buildings, and look forward to opening our 10th property, urbanest Canary Wharf in 2026. Our largest project to date with 1,784 beds, urbanest Canary Wharf will further enhance our sector leading status when it comes to sustainable developments.
Our communities each have a unique feel with buzzing social areas and quiet study spaces for our residents, and we are proud to offer an amazing living experience with students who attend top universities such as King’s College London, the London School of Economics, University College London and New York University. We have a co-ordinated calendar of in-house events that helps students discover London and truly enjoy their time with us, ensuring urbanest has a positive impact during this developmental stage of their lives, serving us in our Mission:
“To enhance university life by delivering responsible, sustainable communities across London.”
At urbanest we are proud of our incredible work culture, and we all come together at different events throughout the year to celebrate our achievements. We are also pleased to offer numerous staff benefits, including discounted gym membership, travel to work/cycle to work loan, a generous company pension contribution, access to Wellbeing app Headspace, and more. Join us at urbanest and help us achieve our Vision of “a living and working experience better than yesterday; even better tomorrow.”
If you're ready to make an impact and be part of a dynamic, growing team, we would love to hear from you. Apply now!