Accounts Payable Specialist

Overall purpose of the job:

The Accounts Payable Specialist role is to support the Group Accounts Payable team in the day to day running of the accounts department. This role will be ideal for a candidate looking to gain experience within a thriving Purchase Ledger Team.

Key responsibilities for this job:

• Invoice Processing: Accurately process invoices using Microsoft Dynamics 365 Business Central, ensuring thorough cost validation at all stages. Log and escalate disputes as necessary.
• Statement Reconciliation: Ensure supplier accounts are regularly reconciled to ensure our ledger is accurate and up to date.
• Payment Execution: Conduct payment runs with a strong focus on accuracy, legitimacy, and timely disbursement.
• Expense Management: Approve employee expenses in Concur, investigating discrepancies and ensuring accuracy and completeness—particularly regarding VAT and compliance requirements.
• Purchase Orders: Raise and manage Purchase Orders in accordance with company procurement policies.
• Audit Support: Assist with internal and external audits by preparing and providing relevant documentation and data.
• Supplier Management: Set up new supplier accounts and maintain accurate records for existing vendors, ensuring data integrity and completeness.
• Compliance Oversight: Promote and uphold compliance with internal controls, policies, and regulatory requirements across AP processes.
• Reporting & Analysis: Generate, analyse and interpret financial and operational data to support decision-making and identify trends or issues.
• Cross-Functional Collaboration: Act as a liaison across departments to ensure seamless coordination and support for all necessary business functions.
• Process Improvement: Demonstrates initiative in actively seeking process improvements, challenging existing practices, proposing alternatives, and implementing enhancements.

Skills and experience required:

• Communication & Collaboration, Proactive and professional in communication (emails, calls, Teams) with both external vendors and internally.
• High accuracy & Attention to Detail
• Methodical and reliable; takes ownership of responsibilities and delivers consistent, high-quality outcomes.
• Efficiently manages workload and prioritise deadlines,
• Intermediate proficiency in Excel, with the ability to build and optimize Excel tools to support business needs.
• Thrives in a fast-paced, high-volume environment while contributing positively to a collaborative and friendly team culture.
• Previous experience working within a finance or accounts department is ideal but not essential