Job title –
Accounts Assistant Operations
Job type – Full time, 40 hours per week
Contract type – Permanent
Hybrid working –
Location - Guildford
About us
K2 Corporate Mobility is a leading B2B provider of comprehensive global mobility services to multi-national companies relocating their most valued employees. We manage and broker services through our global partner network and operate as a true business partner – an extension of our clients’ HR functions. We uniquely provide genuine single point of contact accountability for HR teams and assignees throughout the international relocation process.
Headquartered in Guildford, UK, K2 serves every location worldwide via our regional hubs located in North America, Europe, Scandinavia, Middle East, Africa, Asia and Australia. Managing a global network of over 1,000 specialist approved partners worldwide, K2 specialises in delivering an extraordinarily high standard of service on every assignment. Our skilled teams deliver international mobility support to blue chip clients across all continents, supporting HR teams in over 15 industries- from financial services to global retailers.
We’re independent, ambitious, entrepreneurial, diligent go-getters and we believe in delivering only the best for our customers. What sets us apart is our people. We employ the best and allow them to be the best they can be.
K2 has the unique family feel, and the successful candidate will not just be joining a company, but also the K2 Family.
Therefore, if you possess the K2 family spirit and ethics and has the necessary skills to perform the above role as detailed in the experience section, please apply submitting
a CV and covering letter.
More information can be found at: www.k2corporatemobility.com
If you want to know more about our people and culture visit our LinkedIn and Twitter pages #K2corporatemobility
The Role
This role will operate
predominantly within the Relocation Accounting (Expense Management) area of finance. This area of the business manages the expenses of assignees whilst abroad on assignment via a mix of direct management and indirectly via Hessel Global Mobility Expense Management.
Key responsibilities include working with the RA team on the reconciliation of assignee transactions and statements, processing related ledger entries and making relevant bank payments to reimburse funding facilities.
This role also involves working with the Finance Manager - Relocation Accounting and the Finance Manager - Operations on a variety of projects, completing ad-hoc analysis and reconciliations, as required.
Hours of work
8:30am – 5:30pm
Main Duties and Responsibilities
- Monitor Convera and other funding facilities daily, to ensure appropriate funds are maintained.
- Review the ERP transactions posted in Sage from the various funding facilities and reconcile to external providers weekly reporting.
- Process Non ERP transactions in Sage and reconcile to the external providers weekly reporting.
- Manage and process banking payments required for all top ups to funding facilities, and process posting of associated ledger entries
- Reconcile monthly Relocation Accounting AP ledger balances and control accounts, resolving queries promptly in line with month end reporting timelines
- Correspond with partners and respond to queries within specified time frames
- Act as the main point of contact for Relocation Accounting managers and team in relation to funding transaction details and queries.
- Support the Finance Manager and Relocation Accounting team as necessary, with reporting and analysis, to help improve understanding and performance.
- Support Financial Operations with month end reconciliations and analysis
- Issue monthly accrued revenue listings to the Management Accounts team
- Ad hoc Partner (supplier) and client account reconciliations
- Audit Fieldwork support as required (providing/downloading documentation)
- Other support to Financial Operations as and when required
Experience: Skills /Abilities & Knowledge
- ‘Can do’ attitude and ability to learn quickly
- Excellent Excel and MS Office skills
- Attention to detail and accuracy
- Organised with ability to meet deadlines
- Adaptable to change and works well under pressure
- Knowledge of accounting software (Sage X3 desirable)
- Knowledge of working with various currencies
- Building and developing robust working relations with key vendors and with all K2 colleagues
- Great team player
- Strong customer service skills
- Demonstrate company acumen
- Knowledge of general accounting procedures, including reconciliation processes
- Desire to study for relevant accounting qualification and progress within Finance
Accountability: for GDPR & ISO
- As part of the role, the job holder will be responsible for the processing of information, which may be special category data by nature. The job holder is obliged to follow the company Data Protection, Information Security Polices.
- Full compliance and understanding whilst demonstrating full principles of all accredited ISO regulations.
Training and Education
- Study support is available
Benefits
25 days annual leave increasing with years of service
Birthday leave
Enhanced Maternity & Paternity pay
Remote working policy
Private Medical Insurance after 1 years’ service
Death Inservice (x4 times salary)
Electric Car scheme
Role related Bonus
Company Cash Plan
K2 are a Disability Confident Committed Employer.
Equal Opportunities: K2 has a strong commitment to achieving equality of opportunity and expects all employees to implement and promote this in their own work.
Health and Safety: K2 is committed to a healthy and safe working environment and expects all its employees to implement and promote its policy in all aspects of their work.
All candidates require proof that they have the right to work. Satisfactory references will be required and undertake a pre-employment health check.
Please contact the HR team at hr@k2corporatemobility.com if you need reasonable adjustments to participate in the recruitment process.
We look forward to hearing from you.